General Ledger Module

General

• Fully-integrated
• multi-company
• numerous financial reports
  • budgets
  • comparatives
  • regions
  • divisions
  • groups of regions and divisions
• 12 month calendar or fiscal year reporting

Multi-company

• 999 companies per directory
• 99,999 divisions (branch offices)
  • divisions can be grouped into regions
• automatic consolidation of divisions on financial statements
• each company has its own set of independent files
• each company can run on a different closing schedule
• define a master chart from an existing company to start a new company
• chart of accounts may be the same or different for each company

Chart of accounts

• 6-digit account numbers
• 2-digit sub-account numbers
• 5-digit division (branch office) numbers
• supporting schedules
• keep detail financial information as needed
• present concise top level financial statement (without the detail)
• print supporting schedule to see the detail
  • for example, advertising supporting schedule can have all the various media you use, the top level financial statement prints one line for advertising
• user-defined chart of accounts
• create a new division and copy the chart from an existing division

Budgets

• Unlimited budgets per company
• 4 budget input options:
  • annual (input one amount to be split equally by 12)
  • monthly (input specific amounts per month)
  • formula (input one amount to be split monthly based on a user-defined formula)
  • import from Excel worksheet

Processing

• Clean input screens
• Complete audit trails
• Account and journal validation
• Option to add accounts during journal input (may be disabled)
• Recurring journal entries
• Reversing journal entries
• On-line account activity inquiry
  • current month
  • year to date
  • on screen or printer

Interfaces

• Automatic posting to the General Ledger from all other GPE modules
  • pending income (optional)
  • closed income
  • commissions paid
  • associate receivable
  • accounts payable
  • owner receivable
  • electronic checkbook

Financial statements

• user defined formats
• reports may be run any time
• reports may be run for current month or any prior month
• flexible company consolidations
• flexible regional consolidations
• Balance Sheets:
  • individual company
  • compared to prior year
  • consolidated
  • divisional
  • schedules
• Income Statements:
  • individual company
  • compared to any budget
  • compared to prior year
  • consolidated
  • regional
  • divisional
  • schedules

Other reports

• Current month detail general ledger
• Year to date detail general ledger
• Selected account current and year to date detail
• Trial balance with year to date totals and net change
• Working trial balance
• Budgets (annual, year to date and monthly)
• Chart of accounts
• Journal detail
• Journal summary (on-line inquiry)